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See how it works · Project Kickoff Builder

How Project Kickoff Builder works

Your expertise, faster.

Here's the full flow, end to end. A project manager kicks off a quarterly product page redesign. The form captures the project basics, the stages, the people who'll touch it, and a few project-management links. The AI returns a clean informational kickoff brief with per-person bullet blocks so anyone reading can scroll to their name and know what concerns them in 5 seconds.

The actual tool runs locally and works the way you'll see below. This page is the preview.

Step 01

The tool opens with a fast-path callout at the top

Double-click Project-Kickoff-Builder.html from your downloads. It opens in any browser. No install, no account, no API key. The first thing you see is the Fast Path: paste anything you have about the project (Smartsheet entry, kickoff email, meeting notes), then fill four essentials below it.

file:///Project-Kickoff-Builder.html
Shelf HQ v1.0
Section 1 of 6

The project

The basics. The AI uses these to anchor the brief.

Fast path

Got the project data already in Smartsheet, a kickoff email, or meeting notes? Paste it here. AI extracts stages, owners, dates, and people; you fill the four essentials below; you skip Sections 2 through 6 unless the AI got something wrong.

Paste anything you already have. Could be a Smartsheet description, a kickoff meeting transcript, a Slack thread, a half-written email, the boss's original brief.
Project name (e.g. Q3 product page redesign)
One-line description...
Goal: what does done look like?
Target completion
Point of contact name
Contact email or other method
Sections 2-3

Stages, then the people the project will touch

3 stages and 3 persons visible by default. Click "Add another" to reveal more, up to 8 each.

Optional Add-ons writing samples · CC list · project links
▼
Pastes a ready-to-go prompt for ChatGPT, Claude, or Gemini.
Step 02

Fill the project basics

The buyer here is a PM at a SaaS company kicking off a Q3 product page redesign. Section 1 captures what the project is, when it ends, and who owns answering questions. The contact email field (split out in v1.0) means stage owners and the point of contact carry their actual contact info into the brief.

Section 1 of 6

The project

Project name 
Q3 Product Page Redesign
One-line description 
Refresh of the four highest-traffic product pages with new photography and updated copy.
Goal · what does "done" look like? 
All four pages live on the production site by Sept 30, with new copy approved by marketing and new photography approved by brand.
Target completion 
2026-09-30
Point of contact name 
Riley Park
Contact email or other method 
[email protected]
Step 03

Add the stages and the people the project will touch

Section 2 captures the stages with their timing and owner (each owner has its own optional email field so contact info flows into the brief). Section 3 captures the people with active responsibility on the project. Both sections show 3 rows by default; the "Add another" button reveals more rows up to 8 each.

Section 2 of 6

The stages

Stage 1 (required) 
Marketing copy draft  ·  weeks 1-2  ·  Sam Lee · Marketing team
Owner email: [email protected]
Stage 2 (optional) 
Brand review  ·  week 3  ·  Alex Kim · Brand team
Owner email: [email protected]
Stage 3 (optional) 
Development  ·  weeks 4-5  ·  Jordan Tate · Dev team
Owner email: [email protected]
Add another stage 3 of 8 visible
Section 3 of 6

The people the project will touch

Person 1 (required) 
Sam Lee · Marketing copy owner
Owns the new copy for all four pages. Looped in week 1 for kickoff call.
Person 2 (optional) 
Alex Kim · Brand lead
Reviews copy and photography. Final brand approval before dev. Pulled in stage 2.
Person 3 (optional) 
Customer Success team · Downstream consumer
Trains on the new pages before launch so they can answer customer questions. Briefed by week 5.
Add another person 3 of 8 visible
Step 04

Click Build. The full prompt assembles.

One click. The tool stitches every input into one paste-ready prompt. The Optional add-ons accordion stays collapsed for this PM since their team doesn't need writing-style match for an internal kickoff brief; the CC list (VP Marketing, VP Engineering, CMO for visibility) and project links (Smartsheet sheet, Figma file, Slack channel) live inside that accordion when expanded.

Your prompt is ready

You are producing a project kickoff brief. The brief is a single informational document sent at project day-one to everyone the project will touch (stage owners, cross-functional reviewers, downstream consumers, and visibility-only stakeholders). The reader scrolls to their name, sees their bullets, knows what concerns them in 5 seconds. This is NOT a status update, hand-off doc, or task tracker. Those tools already exist. This is a one-time announcement at day one so nobody is blindsided three weeks later when their stage lands. ===== THE PROJECT ===== Name: Q3 Product Page Redesign One-line description: Refresh of the four highest-traffic product pages with new photography and updated copy. Goal (what "done" looks like): All four pages live on the production site by Sept 30, with new copy approved by marketing and new photography approved by brand. Target completion: 2026-09-30 Point of contact name: Riley Park Contact email or other method: [email protected] [stages, people, CC list, project links, internal processing, output format ... full prompt ~3000 words total] Produce the brief now.
Step 05

Paste into your AI. The brief comes back paste-ready.

Open a fresh chat in ChatGPT, Claude, or Gemini. Paste. Hit send. ~30-60 seconds later, the kickoff brief comes back: bolded section headers, bolded names, per-person bullet blocks tied to stage timing, project links rendered as clickable markdown, CC list at the bottom. Paste-ready for email, Slack, or Teams.

Claude Fresh chat. Brief received.

SUBJECT: Q3 Product Page Redesign kickoff · heads-up for Sept 30

Hey team,

Quick one-time heads-up so everyone has visibility from day one. Q3 Product Page Redesign is starting, and these are the people it will touch.

===== THE PROJECT =====

Q3 Product Page Redesign: Refresh of the four highest-traffic product pages with new photography and updated copy.

Goal: All four pages live on the production site by Sept 30, with new copy approved by marketing and new photography approved by brand.

Target completion: 2026-09-30

Point of contact: Riley Park · [email protected]

===== PROJECT LINKS =====
===== THE STAGES =====
===== WHAT EACH PERSON IS RESPONSIBLE FOR =====

Sam Lee:

  • Owns the new copy for all four product pages
  • Coordinates with Brand for any photography-related copy decisions
  • Looped in: week 1 (Marketing copy draft kickoff)

Alex Kim:

  • Final brand approval on copy and photography before development begins
  • Reviews layout proofs from dev for visual brand consistency
  • Looped in: week 3 (Brand review stage)

Customer Success team:

  • Trains on the new product pages before launch so they can answer customer questions accurately
  • Receives a one-page change summary plus a 30-minute walkthrough by week 5
  • Looped in: week 5 (briefing window before Development closes)
===== CC'D FOR VISIBILITY =====

VP Marketing, VP Engineering, CMO

===== QUESTIONS =====

Please direct questions to: Riley Park · [email protected]

That's the whole flow.

From a project name and a few essentials to a clean kickoff brief with per-person bullet blocks, in under 5 minutes of your time.

The 15% that matters (verifying names are spelled right, dates match what your team agreed to, and the per-person bullets reflect what each person owns) is yours.

$19
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Walkthrough captured on v1.0.